Encode Persons

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¶The Personography File

All personography entries are contained in a single XML file named PERS1.xml. This file is contained in the data folder of the subversion repository. All team members occasionally edit PERS1.xml. Before you edit the file, make sure no one else is working in the file. If you are in HCMC, talk to the other MoEML team members. If you are not in the lab, send an email to all team members with the subject Working in PERS1. When you have finished, validated, and committed your work, send out another email with the subject Finished working in PERS1.1 If you are unable to add an entry to PERS1.xml when you need to, you can link instead to the placeholder entry mol:PPPP1, and then come back to it later. When linking to the placeholder, make sure you include a comment with full details of what needs to be done.

¶Add a Historical or Literary Person to the Personography

¶Encode the Root Element

The <person> element is the root of every personography entry. It requires a unique @xml:id, so that references in other documents to people may be tagged with that unique @xml:id and links be made to the information in the personography file (PERS1.xml). The value of the @xml:id should be comprised of the "mol:" pointer plus a unique four digit and one letter identifier. Ctrl+F on the A-Z Index on the Jenkins site to find the next unused id.

For historical and literary persons, you must also add a @sex attribute to the <person> element. For historical persons, enter a value of "1" if the person is male, "2" if the person is female, or "9" if there are no gendered pronouns in the text to help determine a sex. For literary persons, enter the value of "0" if the person’s sex is contested (I.e., London in mayoral shows), "1" if the person is male, "2" if the person is female, or "9" if there are no gendered pronouns in the text to help determine a sex.2 When tagging a new occurence of a personified character (e.g., Fame appears in both mayoral shows and Survey of London), make sure their sex in the new text matches their current sex in PERS1.xml. If not, change the character’s sex from "1", "2", or "9" to "0".

Here are some examples of how to encode the <person> root element:

Nested within the <person> element should be the following second-tier elements: <persName>, <birth> (if known), <death> (if known), <floruit> (if birth and death are not known), and <note>. The following sections describe how to encode these elements.

¶Encode Names

Nest a <persName> tag inside the <person> element. We use the <persName> element to tag the various names (forename, surname, etc.) associated with a person. Before tagging these names, add a @type attribute to the <persName> element. We use this attribute to identify a person as a historical figure or a literary figure. If a person is historical, supply a @type value of "hist". If a person is literary, supply a @type value of "lit".

Nest name tags within the <persName> element. There are six name tags that you can use when encoding a person’s name: <reg>, <forename>, <surname>, <roleName>, <genName>, and <addName>.

Use the <reg> element to tag a regularized version of the person’s name. In most instances, the regularized version will be the person’s forename followed by their surname (e.g., <reg>

William
                        Shakespeare

</reg>). In special cases, however, the regularized version of a person’s name may contain only certain components of their3 name or components in a certain order. If you need to alter the <reg> of a pre-existing entry, make sure you change the person’s name throughout the entirety of PERS1.xml. For example, if you wanted to change William Bowyer’s <reg> to Sir William Bowyer, not only would you add Sir to his <reg>, but you would Ctrl+F his @xml:id in PERS1.xml (in this case, BOWI1) and make sure he is referred to as his updated <reg> name (Sir William Bowyer) in other entries.

The following table outlines a number of special cases in which a person’s regularized name does not follow the usual Forename + Surname format:

Type of Person▼	Template▼	Example▼
Monarch of England	Forename + Ordinal	<reg>Elizabeth I</reg>
Monarch of a country other than England	Forename + Ordinal + of + Dominion	<reg>Charles I of Spain</reg>
Member of the peerage	Forename + Surname [No Title]	<reg>Thomas Howard</reg>
Member of the gentry	Sir or Dame + Forename + Surname	<reg>Sir William Roch</reg>
Pope	Forename + Ordinal	<reg>Innocent III</reg>
Saint	St. [Not Saint] + Forename + Surname	<reg>St. Augustine of Canterbury</reg>
Bishop or priest	Forename + Surname [No Title]	<reg>Thomas Arundel</reg>
Doctor	Dr. [Not Doctor] + Forename + Surname	<reg>Dr. William Chichele</reg>
Person with a different birth name	Forename + Surname + (née + Surname at Birth + )	<reg>Anne Farrant(née Bower)</reg>
Person with no known surname	Mr. or Ms. + Forename	<reg>Mr. Robert</reg>
Person with no known forename	Mr. or Ms. + Surname	<reg>Mr. Randoll</reg>
Person with only one name	Forename/Surname [No Mr. or Mrs.]	<reg>Bede</reg>

Use the <forename> element to tag a person’s forename or given name (e.g., <forename>William</forename>). Sometimes, a person will have more than one forename (i.e., they will have a middle name or middle names). We tag every such name separately using the <forename> tag. We also use <forename> to tag the names of allegorical or mythological figures (e.g., <forename>Truth</forename> or <forename>Zeus</forename>):

<persName type="hist">
 <reg>Henry Frederick</reg>
 <forename>Henry</forename>
 <forename>Frederick</forename>
</persName>

Use the <surname> element to tag a person’s surname or family name (e.g., <surname>Shakespeare</surname>). Sometimes, a person’s surname will contain a preposition (e.g., Robert de Arras or Chet van Duzer). Tag these prepositions using the <nameLink> element nested within the <surname> element:

<persName type="hist">
 <reg>Robert de Arras</reg>
 <forename>Robert</forename>
 <surname><nameLink>de</nameLink> Arras</surname>
</persName>

Note that some people, often married women, may be known by more than one surname. As with people who have multiple forenames, we tag each surname separately:

<persName type="hist">
 <reg>Anne Farrant (née Bower)</reg>
 <forename>Anne</forename>
 <surname>Farrant</surname>
 <surname>Bower</surname>
</persName>

Use the <roleName> element to tag any titles or roles associated with a person’s name. Often, a role name will be the first component in a person’s name:

<persName type="hist">
 <reg>Sir David Craddock</reg>
 <roleName>Sir</roleName>
 <forename>David</forename>
 <surname>Craddock</surname>
</persName>

<persName type="hist">
 <reg>Urban IV</reg>
 <roleName>Pope</roleName>
 <forename>Urban</forename>
 <genName><num type="roman" value="4">IV</num></genName>
</persName>

<persName type="hist">
 <reg>St. Anthony of Egypt</reg>
 <roleName>Saint</roleName>
 <forename>Antony</forename>
</persName>

Note that each of these tags identify a person as occupying a particular station or rank within society. Sometimes, a role name will be the last component in a person’s name:

<persName type="hist">
 <reg>Sir Edward Barkham</reg>
 <roleName>Sir</roleName>
 <forename>Edward</forename>
 <surname>Barkham</surname>
 <roleName>Sheriff</roleName>
 <roleName>Mayor</roleName>
</persName>

<persName type="hist">
 <reg>Thomas Savage</reg>
 <forename>Thomas</forename>
 <surname>Savage</surname>
 <roleName>Bishop</roleName>
 <roleName>Archbishop</roleName>
</persName>

These kinds of role names are usually titles or offices that a person holds. If the person is a monarch, we list their <roleName> as the last component of their name:

<persName type="hist">
 <reg>Elizabeth I</reg>
 <forename>Elizabeth</forename>
 <genName><num type="roman" value="1">I</num></genName>
 <roleName>Queen of England</roleName>
 <roleName>Queen of Ireland</roleName>
 <addName>Gloriana</addName>
 <addName>Good Queen Bess</addName>
</persName>

In the above example, note that Queen of England and Queen of Ireland are individually listed (in contrast to one <roleName> of Queen of England and Ireland). The same practice applies to bishops and archbishops:

<persName type="hist">
 <reg>Thomas Savage</reg>
 <forename>Thomas</forename>
 <surname>Savage</surname>
 <roleName>Bishop of Rochester</roleName>
 <roleName>Bishop of London</roleName>
 <roleName>Archbishop of York</roleName>
</persName>

The more consistent our encoding is throughout PERS.xml, the easier it will be to link our data with other projects in the future. It is also important to note that not everyone who holds an office/title should have a <roleName> tag. As a general rule, we tag the role names of monarchs (e.g., King of England, Queen of France), religious officials/figures (e.g., Pope, Saint, Archdeacon of London, Bishop of Durham, Archbishop of York etc.), mayors (e.g., Mayor), sheriffs (e.g., Sheriff), and members of the gentry (e.g., Sir, Dame, Lord, Lady). Conversely, we do not tag the role names of aldermen, livery company directors, or members of the peerage etc. Since the order of tags (<forename>, <surname>, <roleName>, <genName>, <addName>) are rendered in the order they are encoded, it is important to stay consistent and know where the <roleName> element should appear:

Sir, Dame, Lord, and Lady are encoded after <reg> and before <forename>.
Pope is encoded after <reg> and before <forename>.
Saint is encoded after <reg> and before <forename>.
Sheriff and Mayor are encoded after <surname>.
Bishop of, Archbishop of, and Archdeacon of are encoded after <surname>.
King of and Queen of are encoded after <surname>.

Use the <genName> element to tag any ordinals in a person’s name. Usually, only monarchs or popes will have ordinals in their names (e.g., Elizabeth I or Innocent III). We write ordinals as roman numerals and, accordingly, nest a <num> tag with a @type value of "roman" within the <genName>. We also add a @value attribute to the <num> tag with a value that corresponds to that of the roman numeral being tagged:

<persName type="hist">
 <reg>Boniface IX</reg>
 <roleName>Pope</roleName>
 <forename>Boniface</forename>
 <genName><num type="roman" value="9">IX</num></genName>
</persName>

When a person has more than one ordinal in their name, we tag each ordinal separately:

<persName type="hist">
 <reg>James VI and I</reg>
 <forename>James</forename>
 <genName><num type="roman" value="6">VI</num></genName>
 <genName><num type="roman" value="1">I</num></genName>
 <roleName>King of Scotland</roleName>
 <roleName>King of England</roleName>
 <roleName>King of Ireland</roleName>
</persName>

The <genName> element is also used to tag the Younger and the Elder:

<persName type="hist">
 <reg>Cato the Younger</reg>
 <forename>Cato</forename>
 <genName>the Younger</genName>
</persName>

<persName type="hist">
 <reg>Pliny the Elder</reg>
 <forename>Pliny</forename>
 <genName>the Elder</genName>
</persName>

Use the <addName> element to tag any aliases, nicknames, or epithets associated with a person’s name. The <addName> tag is not used for variant spellings of a person’s name or location-based indicators (e.g., of Norwich or of France). Only tag Master and Mistress with <addName> if they appear in the names of dramatic characters (e.g., Mistress Quickley in Henry IV, Part 1):

<persName type="hist">
 <reg>Alfred the Great</reg>
 <forename>Alfred</forename>
 <addName>the Great</addName>
 <roleName>King of Wessex</roleName>
 <roleName>King of the Anglo-Saxons</roleName>
</persName>

<persName type="hist">
 <reg>Edward I</reg>
 <forename>Edward</forename>
 <genName><num type="roman" value="1">I</num></genName>
 <roleName>King of England</roleName>
 <addName>Longshanks</addName>
 <addName>Hammer of the Scots</addName>
</persName>

Like <roleName>, it is important to stay consistent and know where the <addName> element should appear:

Epithets (i.e., the Great) are encoded after <surname> and, if applicable, after <genName>.
Nicknames and aliases (i.e., Longshanks or Hammer of the Scots) are encoded at the end of the entry after <surname> and, if applicable, after <rolename>.

Sometimes a person will have a leading epithet (i.e., Black Will) which will require the <addName> tag to precede the other tags. In rare cases, the <addName> tag will be the only known component (other than the always-necessary <reg> tag) in a person’s name (e.g., <addName>Whipping Tom</addName>). Refer to the above examples and other examples in PERS1.xml for help.

In total, the <persName> tag and its nested components should provide a comprehensive record of the various names used to identify a person. The <reg> tag wraps the authority name and the other tags (<forename>, <surname>, <roleName>, <genName>, <addName>) (1) break down the <reg> name into its parts and (2) provide extra information that may not be included in the <reg> name.

¶Encode Life Dates

If known, important life dates such as a person’s date of birth, date of death, and/or flourish dates can be encoded following the <persName> element. Three self-closing dating elements may be used:

The <birth/> element to encode information about a person’s date of birth.
The <death/> element to encode information about a person’s date of death.
The <floruit/> element encode information about the dates a person was active (i.e., their flourish dates).

Choose which dating elements to include. You will often only have enough information to use one or two of the above dating elements. Because death records were far more common than birth records in early modern England, it is easier to find information about a person’s date of death. Baptism records often serve as the only primary sources for determining a person’s date of birth. As infants were customarily baptised a few days after they were born, baptism records can provide an approximation of when someone was born. We record flourish dates only if both a person’s date of birth and date of death are unknown.

Next, add attributes with values to the dating elements. Every element must declare (1) a date or duration and (2) the calendar system being used. To declare a date or duration, follow these guidelines:

Use the @when-custom attribute to express a single date of birth or date of death. This attribute may not be used in combination with any other dating attributes.
Use the @from-custom attribute to express the start date of a duration. This attribute may only be added to the <floruit> element. It must be used in combination with either the @to-custom attribute or the @notAfter-custom attribute.
Use the @notBefore-custom attribute to expresses the earliest possible date of an event. Unlike the value of the @from-custom attribute, the value of the @notBefore-custom attribute is not assumed to be a definitive start date of a duration. The @notBefore-custom attribute may express any duration that begun after the specified date or any single date that occurred after the specified date. Accordingly, it may be added to any dating element and it may be used by itself or in combination with the @notAfter-custom attribute or the @to-custom attribute.
Use the @to-custom attribute to express the end date of a duration. This attribute may only be added to the <floruit> element. It must be used in combination with either the @from-custom attribute or the @notBefore-custom attribute.
Use the @notAfter-custom attribute to express the latest possible date of an event. Unlike the value of the @to-custom attribute, the value of the @notAfter-custom attribute is not assumed to be a definitive end date of a duration. The @notAfter-custom attribute may express any duration that finished before the specified date or any single date that occurred before the specified date. Accordingly, it may be added to any dating element and it may be used by itself or in combination with the @notBefore-custom attribute or the @from-custom attribute.
Values for the @when-custom, @from-custom, @to-custom, @notBefore-custom, and @notAfter-custom attributes must be entered in standard ISO format. Reference particular days as "YYYY-MM-DD", months as "YYYY-MM", and years as "YYYY". Use zeros to fill extra digits in years that are less than four digits (e.g., 0012 C.E.). Use negative values when referring to a year before the common-era (e.g., -0008 B.C.E.).

To declare the calendar system being used, add a @datingMethod attribute to the dating element, then choose one of the following values:

Enter a value of "mol:julianMar" if your source uses a Julian calendar and considers March 25th the beginning of the new year.
Enter a value of "mol:julianJan" if your source uses the Julian calendar and considers January 1st the beginning of the new year. Although March 25th traditionally marked the new year in the Julian calendar, some early modern writers (e.g., Samuel Peyps) had already begun using January 1st as the new year to replicate the new style of the Gregorian calendar, which was used by Catholic countries in mainland Europe.
Enter a value of "mol:julianSic" if your source uses the Julian calendar, but you are unsure whether January 1st or March 25th is considered the beginning of the new year. You will use this value in most cases as many sources, including the ODNB, are not entirely clear about the calendar system they use.
Enter a value of "mol:gregorian" if your source uses the Gregorian calendar. Because England did not begin using the Gregorian calendar until 1752 (well after the period our project studies), you will rarely encounter a source that uses the Gregorian calendar. Nonetheless, it is possible that a source may use a proleptic Gregorian calendar, so the appropriate value is listed here.

In addition to the attributes and values outlined above, there are two optional attributes that can be added to dating elements in special cases:

Use the @cert attribute with a value of "low" to express when you are uncertain about the accuracy of a date. This may happen when your information is based on an unreliable resource (e.g., Wikipedia) or when two or more sources give conflicting information.
Use the @precision attribute with a value of "low" to express when a date is imprecise. This may happen when you only have the year of a person’s birth or death.
Use the @evidence attribute with a value of "baptism" to express when a date of birth is based on a baptism record. Accordingly, the @evidence attribute should only be added to the <birth/> element.

Here are some examples of how to encode life dates in a personography entry:

¶Note Biographical Information

A <note> element should always follow the <persName> element. When known, life dates may be inserted between the <persName> and <note> elements. We use the <note> element to encode a short biographical statement and link to one or two external resources about a person.

¶Write a Bio Statement

Nest a  element immediately within the <note> element. We use this  element to tag a short biographical statement about the person. A biographical statement should summarize the salient facts pertaining to a person’s life, including their important roles, titles, and/or relations.

Note that references to dates, locations, and other people in the biographical statement are marked up using the appropriate TEI-XML tags. Because certain types of people will have similar biographical statements, we have developed a set of templates:

Type of Person▼	Template▼	Example▼
Member of the peerage	Name of title(s) + . + Other biographical information + .	<p>First Earl of Banbury. Husband of <name ref="mol:KNOL3">Constance Knolles</name>.</p>
Actor	Actor with + name of playing company + . + Other biographical information + .	<p>Actor with the <name type="org" ref="mol:KIME1">King’s Men</name>. First editor of <name ref="mol:SHAK1">William Shakespeare</name>’s First Folio.</p>
Mayor	Sheriff of London + YYYY-YYYY + . + Mayor + YYYY-YYYY + . Member of the + livery company to which they belonged + . + Other biographical information + .	<p>Sheriff of <ref target="mol:LOND5">London</ref> <date datingMethod="mol:julianSic" from-custom="1489" to-custom="1490">1489-1490</date>. Mayor <date datingMethod="mol:julianSic" from-custom="1503" to-custom="1504">1503-1504</date> and <date datingMethod="mol:julianSic" from-custom="1509" to-custom="1510">1509-1510</date>. Member of the <name type="org" ref="mol:DRAP3">Drapers’ Company</name>. Buried at <ref target="mol:HOLY1">Holy Trinity Priory</ref>.</p>
Sheriff	Sheriff of London + YYYY-YYYY + . Member of the + livery company to which they belonged + . + Other biographical information + .	<p>Sheriff of <ref target="mol:LOND5">London</ref> <date from-custom="1567" to-custom="1568" datingMethod="mol:julianSic">1567-1568</date>. Member of the <name type="org" ref="mol:HABE2">Haberdashers’ Company</name>. Knighted on <date when-custom="1603-07-23" datingMethod="mol:julianSic" calendar="mol:julianSic">23 July 1603</date>.</p>
Member of a livery company	Member of the + livery company to which they belonged . + Other biographical information + .	<p>Member of the <name ref="mol:GOLD3" type="org">Goldsmithsʼ Company</name>. Warden of <ref target="mol:LOND1">London Bridge</ref>.</p>
Monarch	Queen or King + of + dominion + YYYY-YYYY + .	<p>Queen of <ref target="mol:ENGL2">England</ref> <date from-custom="1553" to-custom="1603" datingMethod="mol:julianSic" calendar="mol:julianSic">1533-1603</date>.</p>
Pope	Pope + YYYY-YYYY + .	<p>Pope <date datingMethod="mol:julianSic" from-custom="0314" to-custom="0335">314-335</date>.</p>
Bishop and/or Archbishop	Bishop of + dominion + YYYY-YYYY + . Archbishop of + dominion + YYYY-YYYY + . + Other biographical information + .	<p>Bishop of <ref target="mol:LOND5">London</ref> <date datingMethod="mol:julianSic" from-custom="1597" to-custom="1604">1597-1604</date>. Archbishop of Canterbury <date datingMethod="mol:julianSic" from-custom="1604" to-custom="1610">1604-1610</date>. Chief overseer of the production of the King James Bible.</p>
Benefactor4	Benefactor of + location + .	<p>Benefactor of <ref target="mol:FOST4">St. Foster</ref>.</p>
Financier	Finacier of + location + .	<p>Financier of <ref target="mol:STPA2">St. Paul’s Cathedral</ref>.</p>
Donator	Donated + object of donation [can be funds] + to + recipient(s) of donation + .	<p>Donated <ref target="mol:STGE4">St. George Southwark</ref> to the monks of <ref target="mol:BERM3">Bermondsey Abbey</ref>.</p>
Namesake	Namesake of + location + .	<p>Namesake of <ref target="mol:FINC1">Finch Lane</ref> (also known as <ref target="mol:FINC1">Fink Lane</ref>).</p>
Dramatic character	Dramatic character in + author’s name + ’s + name of work + .	<p>Dramatic character in <name ref="mol:SHAK1">William Shakespeare</name>’s <title level="m">Much Ado about Nothing</title>.</p>
Allegorical character in mayoral shows	Personification of + concept the character represents + . Appears as an allegorical character in mayoral shows.	<p>Personification of purity. Appears as an allegorical character in mayoral shows.</p>
Allegorical character in mayoral shows and Survey of London	Personification of + concept the character represents + . Appears as an allegorical character in mayoral shows and Survey of London.	<p>Personification of prudence. Appears as an allegorical character in mayoral shows and <title level="m">Survey of London</title>.</p>
Representative character in mayoral shows	Character representing + person/people the character represents + . + Appears in mayoral shows.	<p>Character representing the French. Appears in mayoral shows.</p>
Stock character in mayoral shows	Stock + occupation the character represents + character. Appears in mayoral shows.	<p>Stock shepherd character. Appears in mayoral shows.</p>
Unnamed character in mayoral shows	Unnamed character. Appears in mayoral shows.	<p>Unnamed character. Appears in mayoral shows.</p>
Mythological god or goddess	God or Goddess + of + domain of god or goddess + in + Greek or Roman + mythology. + Other biographical information + .	<p>God of love in Greek mythology. Equated with <name ref="mol:CUPI1">Cupid</name> in Roman mythology.</p>
Biblical figure	Role of figure + in the Bible. + Other biographical information + .	<p>Prophetess in the Bible. Wife of <name ref="mol:ABRA2">Abraham</name>.</p>
Apostle	Apostle of Jesus Christ in the Bible.	<p>Apostle of <name ref="mol:JESU1">Jesus Christ</name> in the Bible.</p>

In addition to the special cases outlined in this table, there are a number of universal rules that should be followed when formatting any biographical statement.

Biographic statements should be written in fragments rather than complete sentences. Separate fragments using periods (avoid using semicolons):

<note>
Wife of <name ref="mol:MELL3">Robert Mellingon</name>. Daughter of <name ref="mol:FERR2">Ferreis of Ousley</name>. Buried at <ref target="mol:CRUT2">Crossed Friars</ref>. Not to be confused with <name ref="mol:MELL2">Dame Elizabeth Mellington</name>.
</note>

Fully spell out the titles of members of the peerage (i.e., first not 1st):

<note>
First Earl of Somerset.
</note>

When describing a person’s relationship to another person, use the preposition of rather than to and separate each relation with a period:

<note>
Wife of <name ref="mol:SLAN1">Stephen Slaney</name>. Mother of <name ref="mol:SLAN3">Stephen Slaney</name>, <name ref="mol:SLAN4">Anne Colepepper</name>, <name ref="mol:SLAN5">Mary Weld</name>, <name ref="mol:SLAN6">Elizabeth Lennard</name>, <name ref="mol:SLAN7">Jasper Slaney</name>, <name ref="mol:SLAN8">Thomas Slaney</name>, <name ref="mol:SLAN9">Richard Slaney</name>, <name ref="mol:SLAN10">Timothy Slaney</name>, <name ref="mol:SLAN11">Alicia Slaney</name>, and <name ref="mol:SLAN12">Martha Slaney</name>. Daughter of <name ref="mol:PHEA1">Jasper Pheasant</name>.
</note>

Note that when adding a new family relation to a person’s entry, the entries of all family members should be updated. For example, many mayors and sheriffs appear in the 1598 Survey of London with no listed family members, but by the 1633 Survey of London, their entire families are mentioned. In a case like this, not only would you add the new family members to PERS1.xml, but you would update the preexisting entry of the mayor or sheriff as well.5 When writing about a person’s family, note that the order of their biographical statement goes spouse(s) (Wife of), offspring (Mother of), parent(s) (Daughter of), and sibiling(s) (Sister of). For consistency, it is also important that all people mentioned in a <note> element are referred to by their <reg> name. In the above example, note how Anne Colepepper, Mary Weld, and Elizabeth Lennard are referred to by their <reg> names (in this case, their forenames and surnames after marriage) and are not called Anne Slaney, Mary Slaney, or Elizabeth Slaney.

Date ranges that occur in the same century should be expressed in YYYY-YYYY format (e.g., 1601-1602). Date ranges that span across two centuries should also be expressed in YYYY-YYYY format (e.g., 1598-1601). Note that we use a hyphen instead of a preposition in date ranges.

When noting where a person was buried, insert a separate fragment beginning with Buried at:

<note>
Esquire. Buried at <ref target="mol:STMI9">St. Mildred, Bread Street</ref>.
</note>

When noting where a person has a monument dedicated to them, insert a separate fragment beginning with Monument at:

<note>
Alderman. Monument at <ref target="mol:ALLH3">All Hallows, Bread Street</ref>.
</note>

Note that when mentioning locations in <note> elements their <reg> names are used for consistency.

Use the word possible to clarify facts that are unconfirmed. For example, if MASL describes a person as Vintner (possibly), we write Possible member of the Vintners’ Company. Possible can also be used for unsure family relations (i.e., Possible son of Roger le Duc.) or any miscellaneous information that is unconfirmed (i.e., Possible founder of St. Martin’s le Grand.).

When little information can be found about a person except that they were an early modern Londoner, the <note> element should read Denizen of London. If nothing can be found about a person, the <note> element should read:

<note>
MoEML has not yet added biographical content for this person. The editors welcome research leads from qualified individuals. Please <ref target="mol:contact">contact us</ref> for further information.
</note>

When there is not enough information to accuratly discern if someone is the same person as another, add Possibly the same person as so readers know to look at both entries:

<note>
Son of <name ref="mol:SKIN4">Sir Thomas Skinner</name>. Possibly the same person as <name ref="mol:SKIN7">John Skinner</name>.
</note>

When there is not enough information to accuratly discern if someone is a historical figure found in another source, link the source as follows:

<note>
Possibly historian and controversialist Nicholas Harpsfield. See <ref target="http://www.oxforddnb.com/view/article/12369"><title level="m">ODNB</title></ref>.
</note>

<note>
Possibly Welles uprising participant Sir Thomas de la Lande. See <ref target="http://war_of_roses.enacademic.com/382/Welles_Uprising"><title level="m">Enacademic’s Encyclopedia of the Wars of the Roses</title></ref>.
</note>

If a person only appears in a latin epitaph in John Stow’s 1633 Survey of London, add Latin epitaph in Stow 1633 to the end of their biographical statement:

<note>
Rector of <ref target="mol:STNI3">St. Nicholas Olave</ref>. Buried at <ref target="mol:STNI3">St. Nicholas Olave</ref>. Latin epitaph in Stow 1633.
</note>

¶Link to Further Resources

We always attempt to provide one or two links to external resources that provide further information about a person. To keep our data consistent and reliable, we almost always link to entries in the following databases and online encyclopaedias:

Before encoding links to external resources, the first step is to determine whether the person you are looking for is included in any of the above resources. If the person is included in more than three resources, select the best three resources to link to. We always include a link to the ODNB entry on a person if it exists. Furthermore, we always try to link to at least one open access resource. Wikipedia links should be included only if the person cannot be found in other open access resources.

Note that it is possible that a person will be included as a sub-entry in the ODNB entry for another person (usually one of their family members). Do not link to a sub-entry as a further resource. Instead, link to it in the person’s biographical statement. Insert an extra sentence that reads See related ODNB article on [name of person’s relation] at the end of the biographical statement. Tag ODNB with the link to the article being referenced:

Knight of the Garter. Brother of <name ref="mol:BURL2">Simon Burley</name>. See related <ref target="http://www.oxforddnb.com/view/article/4036"><title level="m">ODNB</title></ref> entry for <title level="m"><name ref="mol:BURL2">Simon Burley</name></title>.

After determining which further resources to use (if they exist), insert a <list> element with a @type value of "links" immediately after the  element. Next, spell out the acronym for each resource you want to link to. Here are the acronyms we use:

Resource▼	Standard Acronym▼
British Book Trade Index	BBTI
British History Online	BHO
Encyclopedia Britannica	EB
Encyclopedia Mythica	EM
History of Parliament Online	HPO
Mayors and Sheriffs of London	MASL
Oxford Dictionary of National Biography	ODNB
Oxford Reference	OR
Records of London’s Livery Companies Online	ROLLCO
Wikipedia	Wikipedia

The final step requires that you encode each acronym using the following tags (in the following order). First, tag each acronym using the <title> element with a @level value of "m". The value of "m" means that the source is monographic (it is considered a distinct publication, not a periodical or serial). Database titles and book titles are tagged with the value of "m" and are rendered in italics. Second, tag each acronym using the <ref> element with a @target attribute. The value of the target attribute should be the http:// address for the external resource. Third, tag each acronym using the <item> element. The following XML tree serves an example of how to link to further resources:

<note>
  
 <list type="links">
 <item><ref target="http://www.oxforddnb.com/view/article/26932/63285"><title level="m">ODNB</title></ref></item>
 <item><ref target="https://en.wikipedia.org/wiki/Lady_Eleanor_Talbot"><title level="m">Wikipedia</title></ref></item>
 </list>
</note>

If possible, use a Digital Object Identifier (DOI) for the link; in the case of ODNB, they are much more stable than the long URLs.

¶Example Entries

Examples of fully encoded historical or literary <person> entries in PERS1.xml can be found by searching the file for type="hist" or type="lit", or by using XPath like this: //person[persName[@type='hist']]. When adding a new person to PERS1.xml, it is a good idea to look at existing entries of similar figures. For example, when adding a sheriff to PERS1.xml, look at the biographical statements of other sheriffs and try to stay as consistent as possible.

¶Research a Historical or Literary Person

Biographical research is often required to add a historical or literary person to the personography. The following table outlines the resources we recommend for researching different types of people.

Monarchs	Oxford Dictionary of National Biography (ODNB) contains full-length, scholarly biographies for every monarch of England and many monarchs of France, Spain, and other countries. Unfortunately, the ODNB is behind a paywall. UVic has purchased a subscription to the ODNB, so you can access it on any campus computer or via the library’s proxy server. Encylopedia Britannica (EB) contains short, scholarly biographies for every monarch of England and many monarchs of France, Spain, and other countries. Longer biographies are available to those who pay for a subscription (which UVic Libraries does not). Because the free biographies are so short, they are unlikely to contain any information that the ODNB does not. Wikipedia contains an extensive collection of biographies for almost every monarch in the world. Because Wikipeda entries are written and edited by common users, we recommend that you cross-reference any information you take from Wikipedia with a more reliable source like the ODNB or EB.
Members of the peerage	Oxford Dictionary of National Biography (ODNB) contains full-length, scholarly biographies for most members of the peerage. If a member of the peerage served in the House of Lords, see History of Parliament Online (HPO) for their full-length biography and family tree. Note that certain time periods (e.g., 1422-1504) are not yet available. HPO is open content, meaning anyone can access it from any internet connection. Wikipedia is another useful resource for researching members of the peerage (especially lesser-known peers). Wikipedia is particularly helpful when you want to search by a person’s title (e.g., Fifth Earl of Oxford or Earls of Oxford).
Members of the gentry	Well-known members of the gentry can be found in the Oxford Dictionary of National Biography (ODNB). If a member of the gentry cannot be found in the ODNB, we recommend searching for them in Wikipedia. Because some members of the gentry were also members of the House of Commons, you might also consider searching for a member of the gentry in History of Parliament Online (HPO).
Religious figures	Oxford Dictionary of National Biography (ODNB) contains full-length, scholarly biographies for all archbishops of Canterbury. Some bishops, priests, deacons, and other religious officals can be found in the ODNB as well; however, you are more likely to find them in Wikipedia. Encylopedia Britannica and Wikipedia are the best resources for researching popes and saints.
Mayors and sheriffs	Mayors and Sheriffs of London (MASL) contains records of every mayor and sheriff who held office between 1190 and present day. For each mayor and/or sheriff, MASL lists the person’s name, the year(s) they held office, and the livery company they belonged to. Other biographic details, such as a person’s life dates or family members, are not included. Oxford Dictionary of National Biography (ODNB) and Wikipedia contain some full-length biographies of well known mayors and sheriffs. Note that Wikipedia’s List of Lord Mayors of London and List of Sheriffs of London contain some errors; we recommend that you refer to MASL instead.
Stationers	British Book Trade Index (BBTI) contains records of every printer, publisher, and bookseller mentioned in the English Short Title Catologue (ESTC). Entries include the name of the stationer, their date of birth and date of death, locations where they worked, and their roles. Note that there are many duplicate or near-duplicate entries in the BBTI database. To gather all the important information about a stationer, you may need to refer to multiple entries for the same person. Oxford Dictionary of National Biography (ODNB) and Wikipedia contain encyclopedia articles for some well-known stationers. When available, these articles can provide valuable context for the facts listed in BBTI entries.
Common people	You probably will not find common people in usual sources like the Oxford English Dictionary (ODNB) or Wikipedia. British History Online (BHO) contains numerous primary sources such as court rolls, wills, records of loans, etc. Many common people are mentioned in these sources. The Proceedings of the Old Bailey, 1674-1913 contains records of criminal trials held in London, many of which involved common people. The earlier records contained in this database are especially of interest to our project. Records of London’s Livery Companies Online (ROLLCO) contains records of apprentices and freemen in ten livery companies between 1400 and 1900. If the person you are looking for was a member of one of these ten livery companies, you will likely find them in this database.
Mythological figures	Encyclopedia Mythica is an online encyclopedia of Greek, Roman, Celtic, and other ancient mythologies. Enyclopedia articles tend to be short, but reliable. Many mythological figures can also be found in Oxford Reference, a searchable database of reference works published by Oxford University Press. Because the database includes titles such as A Dictionary of Britsh History, A Dictionary of English Folklore, and Dictionary of Phrase and Fables, it is a particularly good resource for researching the mythology of London and Britain. Former research assistants have found Wikipedia to be a useful resource. As it is not necessarily scholarly, we advise you cross-reference any information gleaned from this resources with a more scholarly resource.

Note that, due to early modern spelling variations, it is sometimes difficult to find the person you are looking for in these databases. For example, note how Henry le Waleys appears in John Stow’s Survey of London:

1598 Temporal Government: Henry Waleys
1598 Cheap Ward: Henry Wales
1633 Dowgate Ward: Henry Wallis
1633 Farringdon Within Ward: H. Wales

If you were to search for Henry Waleys in MASL, you would not find his entry because he is listed as Henry le Waleys. To get around this problem, we recommend that you include many variant spellings of a person’s name in your search. When searching MASL, for example, it can be helpful to search small parts of names (ex. Henry or Wal) and manually click through the results.

¶Add Modern Contributors to the Personography

The basic structure of a personography entry for a modern contributor is the same as for a historical or literary person. Entries consist of a root element (<person>), which contains a <persName> element and a <note> element. We do not encode life dates (i.e., <birth>, <death>, or <floruit> elements) for modern contributors.

¶Encode the Root Element

The <person> element is the root of every personography entry. To distinguish one personography entry from another, we add an @xml:id attribute to the <person> element with a unique value composed of four letters and one number (e.g., "JENS1"). For more information, see Applications for Encoders.

Unlike entries for historical or literary persons, we do not add a @sex attribute to the root element in entries for modern contributors.

Here are some examples of how to encode the root element in a personography entry for a modern contributor:

¶Encode Names

Nest a <persName> tag immediately inside the <person> root element. Add a @type attribute with a value of "cont" to the <name> tag. Inside the <name> tag, nest a <reg> tag. Use the <reg> element to tag a regularized version of the contributor’s name. For a modern contributor, a regularized name should consist of the person’s forename followed by their middle name(s) (if applicable) and their surname. After <surname>, use the <abbr> element to tag the contributor’s initials. Please leave out any suffixes such as Dr. or M.A.

Here are some examples of how to encode the <persName> element in a personography entry for a modern contributor:

<person xml:id="JENS1000">
 <persName type="cont">
 <reg>Janelle Jenstad</reg>
 <forename>Janelle</forename>
 <surname>Jenstad</surname>
 <abbr>JJ</abbr>
 </persName>
</person>

<person xml:id="HOLM3000">
 <persName type="cont">
 <reg>Martin D. Holmes</reg>
 <forename>Martin</forename>
 <forename>D.</forename>
 <surname>Holmes</surname>
 <abbr>MDH</abbr>
 </persName>
</person>

¶Note Biographical Information

Usually contributors themselves write their biographical statement. In cases of less stylized entries, such as a group of students involved in a Pedagogical Partnership, a MoEML research assistant will be tasked with adding the entries. As the MoEML team grows and changes, it is important that entries are updated to reflect the current team. When a team member leaves, their biographical statement can either be changed into the past tense or can be edited to explain where the team member is now:

<note>Research Assistant, 2014-present. Catriona is an MA student at the University of Victoria. Her primary research interests include medieval and early modern Literature with a focus on book history, spatial humanities, and technology.
</note>

<note>Research Assistant, 2014-2016. Catriona was an MA student at the University of Victoria. Her primary research interests included medieval and early modern Literature with a focus on book history, spatial humanities, and technology.
</note>

Because certain types of people will have similar biographical statements, we have developed a set of templates:

Type of contributor▼	Template▼	Example▼
Research Assistant	Research Assistant, + YYYY-YYYY + . + One or two sentences about the research assisstant’s degree program and/or academic interests.	<person xml:id="DUNC3000"> <note><p>Research Assistant, 2018-2020. Chris Horne was a student in the Department of English at the University of Victoria. His primary research interests included American modernism, affect studies, cultural studies, and digital humanities.</p></note> </person>
Programmer or technical assistant	Programmer [or more specific job title] + at the University of Victoria Humanities Computing and Media Centre (HCMC) [or other place of work, if applicable] + . + One to three sentences about the contributor’s career and/or contributions to MoEML.	<person xml:id="HOLM3000"> <note><p>Programmer at the University of Victoria Humanities Computing and Media Centre (HCMC). Martin ported the MOL project from its original PHP incarnation to a pure eXist database implementation in the fall of 2011. Since then, he has been lead programmer on the project, and led the work to convert it to a purely static HTML version in 2018. He was a co-applicant on MoEML’s 2012 and 2018 SSHRC Insight Grants.</p></note> </person>
Pedagogical partner (instructor)	Contributor’s full name + is a MoEML pedagogical partner. + Two or three sentences about the contributor’s career. + One sentence about the contributor’s contribution to MoEML.	<person xml:id="HOGA2000"> <note><p>Sarah Hogan is a MoEML Pedagogical Partner. She is Assistant Professor of English Literature at <ref target="http://college.wfu.edu/">Wake Forest University</ref>. Her work has appeared in <title level="j">JMEMS</title>, <title level="j">JEMCS</title>, and <title level="j">Upstart</title>, and she is currently at work on a book-length project, <title level="m">Island Worlds and Other Englands: Utopia, Capital, Empire (1516-1660)</title>. Her class on sixteenth-century British literature will be composing an entry on <ref target="mol:LUDG1">Ludgate</ref>.</p></note> </person>
Pedagogical partner (student)	Student contributor enrolled in + calendar code for pedagogical partnership course + : + name of pedagogical partnership course [in title case] + at + name of their university + in + season [as determined by their university calendar] + YYYY + , working under the guest editorship of + name of instructor + .	<person xml:id="GARD1000"> <note><p>Student contributor enrolled in <title level="m">English 534: Historicizing Shakespeare and the Blackfriars Theater</title> at San Diego State University in Spring 2014, working under the guest editorship of <name ref="mol:HERM3">Peter C. Herman</name>.</p></note> </person>

Sometimes, a contributor will have had multiple roles with MoEML. If they have had multiple roles over the course of months or years, list each role chronologically (including corresponding dates) at the beginning of their biographical statement:

<note>Assistant Project Manager, 2019-2020. Research Assistant, 2018-2020. Kate LeBere completed an honours degree in History with a minor in English at the University of Victoria in 2020. While her primary research focus was sixteenth and seventeenth century England, she also developed a keen interest in Old English and Early Middle English translation.
</note>

<note>Data Manager, 2015-2016. Research Assistant, 2013-2015. Tye completed his undergraduate honours degree in English at the University of Victoria in 2015.
</note>

¶Example Entries

Examples of fully encoded <person> entries for modern contributors in PERS1.xml can be found by searching the file for type="cont", or by using XPath like this: //person[persName[@type='cont']].

¶Further Resources

For instructions on naming practices not addressed in this guide, see the National Council on Archives’s Rules for the Construction of Personal Names.

Notes

In 2020, MoEML team members used Skype’s chat funtion to communicate about PERS1.xml while working remotely. (KL)↑
In 2020, MoEML decided that, for literary characters in particular, the sex attribute is the equivalent of performed gender. (KL)↑
In 2018, MoEML retired its use of gendered language such as his/her. MoEML uses the singular, gender-neutral pronouns they, their, and them in cases where gender is irrelevant or unknown. (JJ)↑
In 2020, MoEML retired its use of benefactress to distinguish the gender of a patron. (KL)↑
In 2019, MoEML team members noticed that the biographical statements of many early modern women mentioned their relationship to their husbands (i.e., Wife of) while the biographical statements of early modern men did not mention their relationship to their wives (i.e., Husband of). MoEML’s current practice is for all relationships within PERS1.xml to be reciprocal. PERS1.xml is continually being updated to reflect this practice. (KL)↑

Cite this page

MLA citation

Landels-Gruenewald, Tye, Janelle Jenstad, and Kate LeBere. Encode Persons. The Map of Early Modern London, edited by Janelle Jenstad, U of Victoria, 15 Sep. 2020, mapoflondon.uvic.ca/encode_persons.htm.

Chicago citation

Landels-Gruenewald, Tye, Janelle Jenstad, and Kate LeBere. Encode Persons. The Map of Early Modern London. Ed. Janelle Jenstad. Victoria: University of Victoria. Accessed September 15, 2020. https://mapoflondon.uvic.ca/encode_persons.htm.

APA citation

Landels-Gruenewald, T., Jenstad, J., & LeBere, K. 2020. Encode Persons. In J. Jenstad (Ed), The Map of Early Modern London. Victoria: University of Victoria. Retrieved from https://mapoflondon.uvic.ca/encode_persons.htm.

RIS file (for RefMan, EndNote etc.)

Provider: University of Victoria
Database: The Map of Early Modern London
Content: text/plain; charset="utf-8"

TY  - ELEC
A1  - Landels-Gruenewald, Tye
A1  - Jenstad, Janelle
A1  - LeBere, Kate
ED  - Jenstad, Janelle
T1  - Encode Persons
T2  - The Map of Early Modern London
PY  - 2020
DA  - 2020/09/15
CY  - Victoria
PB  - University of Victoria
LA  - English
UR  - https://mapoflondon.uvic.ca/encode_persons.htm
UR  - https://mapoflondon.uvic.ca/xml/standalone/encode_persons.xml
ER  -

RefWorks

RT Web Page
SR Electronic(1)
A1 Landels-Gruenewald, Tye
A1 Jenstad, Janelle
A1 LeBere, Kate
A6 Jenstad, Janelle
T1 Encode Persons
T2 The Map of Early Modern London
WP 2020
FD 2020/09/15
RD 2020/09/15
PP Victoria
PB University of Victoria
LA English
OL English
LK https://mapoflondon.uvic.ca/encode_persons.htm

TEI citation

<bibl type="mla"><author><name ref="#LAND2"><surname>Landels-Gruenewald</surname>, <forename>Tye</forename></name></author>, <author><name ref="#JENS1"><forename>Janelle</forename> <surname>Jenstad</surname></name></author>, and <author><name ref="#LEBE1"><forename>Kate</forename> <surname>LeBere</surname></name></author>. <title level="a">Encode Persons</title>. <title level="m">The Map of Early Modern London</title>, edited by <editor><name ref="#JENS1"><forename>Janelle</forename> <surname>Jenstad</surname></name></editor>, <publisher>U of Victoria</publisher>, <date when="2020-09-15">15 Sep. 2020</date>, <ref target="https://mapoflondon.uvic.ca/encode_persons.htm">mapoflondon.uvic.ca/encode_persons.htm</ref>.</bibl>

Encode Persons

¶The Personography File

¶Add a Historical or Literary Person to the Personography

¶Encode the Root Element

¶Encode Names

¶Encode Life Dates

¶Note Biographical Information

¶Write a Bio Statement

¶Link to Further Resources

¶Example Entries

¶Research a Historical or Literary Person

¶Add Modern Contributors to the Personography

¶Encode the Root Element

¶Encode Names

¶Note Biographical Information

¶Example Entries

¶Further Resources

Notes

Cite this page

MLA citation

Chicago citation

APA citation

RIS file (for RefMan, EndNote etc.)

RefWorks

TEI citation

Personography

KL

Roles played in the project

Contributions by this author

Kate LeBere is a member of the following organizations and/or groups:

Kate LeBere is mentioned in the following documents:

TEH

Roles played in the project

Contributions by this author

Tracey El Hajj is a member of the following organizations and/or groups:

Tracey El Hajj is mentioned in the following documents:

JT

Roles played in the project

Contributions by this author

Joey Takeda is a member of the following organizations and/or groups:

Joey Takeda is mentioned in the following documents:

TLG

Roles played in the project

Contributions by this author

Tye Landels-Gruenewald is a member of the following organizations and/or groups:

Tye Landels-Gruenewald is mentioned in the following documents:

KMF

Roles played in the project

Contributions by this author

Kim McLean-Fiander is a member of the following organizations and/or groups:

Kim McLean-Fiander is mentioned in the following documents:

JJ

Roles played in the project

Contributions by this author

Janelle Jenstad is a member of the following organizations and/or groups:

Janelle Jenstad is mentioned in the following documents:

Janelle Jenstad authored or edited the following items in MoEML’s bibliography:

MDH

Roles played in the project

Contributions by this author

Martin D. Holmes is a member of the following organizations and/or groups:

Martin D. Holmes is mentioned in the following documents:

Fame is mentioned in the following documents:

London is mentioned in the following documents:

Samuel Pepys is mentioned in the following documents:

Samuel Pepys authored or edited the following items in MoEML’s bibliography:

John Stow is mentioned in the following documents:

John Stow authored or edited the following items in MoEML’s bibliography: