I'm involved in a SSHRC grant application whose PI is at another institution, and had neglected to complete a Research Application Summary Form and accompanying Conflict of Interest declaration (because I didn't know I was supposed to). Research accounting need these, and asked for them when they learned about the grant application. As I'm staff rather than faculty, some of the questions on the forms proved a little problematic, so I've had some back-and-forth with Res. Acc. to clarify the how to complete them; they're now done, and with RS for signature, following which they'll go to the Dean. I have digital and paper copies for reference; this issue will arise again, most probably, so if you're in a similar position, ask to see my copies.