Administration

For minutes. Reviewed contract, made phone calls, wrote emails. I consider this task closed.

In light of email exchange on vacations, CTO, sick leave etc. I took a few minutes to review contract and emailed questions to rest of staff in hopes of getting all of us to consistently apply relevant provisions of our contract and consistently log those uses to the blog.

ARCHIVE PROJECT:

Judy:
Sorted, boxed, documented French outdated materials

Boxes: 11,8,6,7,3,4,62,61,60,64,
1,2,69,31,70,63,21,20,34
74,75,76

Total: 22 boxes

Next step: update data-base
Arrange shipment #1

Me too. (Is this how people are handling this for minutes?)

Judy, Scott: Administrative meeting: re lab issues; emails; Archive Project discussion & update

As you know, I attended the Performance Planning and Review Workshop about two weeks ago. This course is part of the management certificate program, which is a new series of workshops sponsored by HR, and which I would like to complete in full at some point. I feel it will help me do my job better.

The workshop content has very real application, and I welcome you to participate individually and as a unit in performance planning and review. This is not about identifying and dealing with performance "problems" (neither Peter nor I think there are any problems), but rather creating a framework for self-assessment, goal setting, professional development, communication, and formal recognition.

I view the planning and review process quite positively, and feel HR has done a good job creating the framework and providing necessary instruction, materials and forms. It is a "strengths" based perspective that has you (staff) involved very directly in self-assessment and planning, and me as facilitator. As facilitator, I provide simple guidance based on how your planning fits with the unit mandate and the UVic Strategic Plan/Objectives.

The process is well structured and not very time-consuming. The planning and review forms can be modified to suit your interests. It looks generally like this:

• Initial self-assessment and planning (2 hours)
• Planning meeting with me (30 minutes)
• Official "check ups" (30 minutes, thrice yearly)
• Review self-assessment (2-3 hours)
• Review meeting with me (1 hour)

HR is strongly encouraging departments to participate, though at this time it is on a voluntary basis. Mandatory participation is likely a year or two away. I don't plan to make it mandatory until they do. Thanks for considering this, and feel free to ask me more about it.

Discussed privacy issues with Ray, wrote up report to Peter. Meeting with Peter and all staff to follow. Not today but sometime this week.

Once every month or two, Ali and I meet over lunch to catch up on what's happening in the CALL and R&D, and to consider any issues worth being alert to over the next couple of months. The main issue today was the possible change of administration of the two teaching labs.

Dear 2006 DHSI Scholarship Recipients,

It is with great pleasure that I write, further to the below, with news that recent external funding made available to our summer institute allows us to offer a good number of additional tuition fellowships, available to all applicants. Some, we have specifically earmarked for those faculty, staff, and students who have joined us in the past.

To apply, you can follow this link directly:

http://web.uvic.ca/hrd/institute/apply_scholarship.php.

On behalf of all those involved in the institute, let me say that I hope very much that we will have the pleasure of your company this year.

With all best wishes,

Ray

Met with Ulf to go over CMC collective stuff.

Judy:
Sorted, boxed, documented out-dated Latin/Greek/Hebrew
audio, book materials. Linked with Sub/master
cassettes.
Prepared: Box #49,50,73

Next step: update data-base; advise Dept. materials
coming.