Did two training sessions today, including walk-throughs of actual rooms, and tours to Cadboro Commons. Also tested some ports and investigated storage options in Cad Commons (there are basically none).
Received invoiced payment from HB (1st Qtr 2011); deposited cheque; obtained receipt, filed paperwork/receipt in HCMC records; sent
email confirmation to MDH,SA.
Points from the meeting:
Met with MR, along with JA, GN and CL, and RS on Skype, to discuss the provisioning and admin of VMS for the INKE project. Made good progress; my summary sent out to everyone by email.
The usual form-filling and photocopying. Mailed in the package and also posted a zip copy as backup.
Registered for Connect U conference, Thursday, June 2
Received request from BAK today for changes/edits to website:
- All pages: included new upcoming conference information in right column
- Current Events page: included upcoming conference info.
- Home Page: edited first sentence as requested
To be done:
- prep additional images
- set up archival method of Past Events
GN and I investigated the dining room situation. We found that it's actually an L-shaped room in three parts, of which I expect only two parts will be used (GN has a floor plan). There are two ethernet ports, one at each end of the L, of which only one (D36) appears to be connected; Greg is confirming this with networking now. Port D41 is not in the database at all, so it may never have been connected. Assuming the event were taking place in the part of the L that contains the working port (the South Dining Room, which has port D36), and assuming we placed the speaker at the end of the room towards the bottom of the plan, and ran a long ethernet cable away from the speaker to the video setup, then we would probably be able to provide connectivity.
On the other hand, if the event is taking place in the North Dining Room, then there may not be a connected ethernet port.
So it's important we find out which part of the dining room will be used. In previous events, we've used the North bit or the South bit, including the middle bit (North + middle bit giving a long thin room across the top of the plan, or South + middle bit giving a slightly smaller room running down from the top). It's also conceivable the whole room would be used, but in that case a speaker at either end would be invisible to some diners, so that's not so likely.
I've written to DA to find out; CC's memory of the arrangements is that it would be the North room that would be used, which would unfortunately be the wrong orientation entirely.
As instructed emailed Facilities Management with HCMC exterior windows cleaning request.
No charge for service as building is part of KIP project.
Service request in queue.
The CALICO team phoned to check on the possibilities for live streaming of the keynote and the banquet presentation. This was previously definitely off the table, so we hadn't prepared for it. It will require wired ethernet. Went over to check the Bob Wright room, and it looks like there's good wired connectivity available there, so that shouldn't be a problem. The banquet is in the Cadboro Dining Room, which is an unknown quantity right now. We've written to ask about what's available there.
Did one last trawl through last year's accounts with JN, and checked everything. All appears to be OK, with errors we previously identified now corrected. Saved and printed copies of the main spreadsheets so we have a paper record.
Did Mariage and workstudy timesheets in advance because I'll be away next week.
Attendance at Liddell Award meeting.
CALICO meeting to discuss the issue of Macs for presentation rooms. Later obviated by news from EH that CALICO will supply Mac laptops. Now replaced by the issue of security for these laptops.
Took a while to get through this process -- their server seemed to get confused at one point, and was insisting I pay for something I'd already paid for before I could go ahead and pay for the other thing...
Did another review of what's available in terms of "disposable" cellphones. The $20 phones Rogers had last year seem to have disappeared; looked at Telus, Fido, Koodo, Chatr, Virgin and a couple of others, as well as contacting 7-Eleven stores and Walmart. The cheapest option at this point seems to be Walmart, where you can get a Samsung R100 phone for $28.83 + tax; if you then activate that phone directly through Telus, and do it online, you get $20 of talk time, which would amount to about an hour of talk time.
Timing is the key to this, though, because these phones go in and out of stock (the $20 Rogers phones that were available last year seem to have disappeared now). Walmart only have a couple of those Samsung phones at the moment, but they have a bunch on order, and they're going to call me when they come in. The Telus website has an ominous mention of the possibility that you might "need to purchase a Starter Kit during the activation process" -- it's not clear what that might cost.
We've also been talking about the possibility of doing this a slightly different way, though. My guess is that the majority of our volunteers will have cellphones already (certainly Greg, Jamie and I do), and most people would be happy to use their own cellphones. We could cut our costs by if volunteers were prepared to use their own phone while "on duty". We could gather people's cellphone numbers at or before the training workshops, and have them program the key numbers in at the workshops. They wouldn't need each other's numbers, just the numbers of the main emergency contacts (HCMC, AV, and our roving tech support people). And we wouldn't have the hassle of collecting and handing out a batch of phones every day. We'd just have to have the list of all the volunteers' numbers, and the schedule for where and when they're going to be on duty.
There would obviously be the problem of our two out-of-town tech support folks, whose phones would be from the US, so they'd be paying a US roaming rate, but I suspect that at the end of the day, having CALICO reimburse them for any charges incurred calling in Canada would be cheaper than buying a batch of phones.
Did detailed technical evaluations of the candidates for this year's Liddell Award, for the committee.
Met with AR: there have been responses from the Info Architects to the proposed navigation which will necessitate some changes, and also we need to complete a Project-Lite-Web document for the Info Architects to consult when evaluating the navigation plan. Looking ahead, I need to check with DW about how static content such as Hispanital's exams and interactive exercises could be integrated.
This is the general blog for administrative tasks, meetings, discussions, paperwork and all that horrible stuff.
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